Below are instructions on how to get emails forwarded from and sent within gmail by the new @gradcenter.cuny.edu student and alumni addresses. In many of the steps you will change a field that google automatically filled in for you.
This information is re-blogged from the Student Tech and Library Services Blog from the Student Tech Fee Committee of the DSC. Thanks to them for compiling these helpful instructions!
Follow these steps to pull email into your personal Gmail account from the @gradcenter.cuny.edu account:
A1. Sign into your new email (Office 365) with the username and password that IT sent you. Change your password as prompted, if signing on for the first time.
A2. Click on the Outlook web app to access your email inbox.
A3. Click on the “settings” sign (wheel) on the top right corner, next to the question mark.
A4. Click ‘Options’.
A5. On the left hand menu, click POP and IMAP settings. These are the POP and IMAP settings you need for forwarding or pulling email to another email account like Gmail.
(Thanks to Cihan Tekay from Anthropology for sharing these steps!)
In your Gmail account:
B1. Go to Settings.
B2. Go to Accounts and Import.
B3. Go to Import Mail and Contacts.
B4. In the pop up window enter your gradcenter.cuny.edu email address. [Note from Marilynn Johnson: Nothing popped up for me but I clicked ‘Add a POP3 mail account you own’ within the ‘Check mail from other accounts (using POP3)’ section]
B5. In the next window enter the following info:
– Your password for your gradcenter.cuny.edu email address
– Pop Username: your gradcenter.cuny.edu email address (i.e. firstname.lastname@example.org)
– Pop Server: outlook.office365.com
– Edit the Port to 995 and check the box next to “Use SSL” (these are the typical POP configurations for the email accounts, but if your’s are different, check out steps A1-A5 above to find them).
(Thanks to Stephanie Vella from the Theater program for sharing this simple step-by-step guide!)
Here is how to send email as your @gradcenter.cuny.edu alias from Gmail:
In your Gmail account:
C1. Go to Settings.
C2. Go to Accounts and Import.
C3. On the ‘Send mail as:’ row, click ‘Add another email address you own’
C4. In the pop-up window, add your @gradcenter.cuny.edu email address, and click ‘Next Step’.
C5. Change SMTP Server to ‘smtp.outlook.office365.com’ (without the quotation marks).
C6. For Username, enter in your entire @gradcenter.cuny.edu email address.
C7. Enter in your @gradcenter.cuny.edu password. (No need to change the ‘port’ or ‘connection using TLS’ settings.)
C8. Click ‘Add Account’ and finish up.
Do you have other work-arounds to share for other email accounts (like Yahoo, Hotmail, etc.)? Add to the comments below!